Emma Hardy MP- Reviewed April 2021
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
This privacy notice tells you how EMMA HARDY MP’s office will collect and use your personal data.
Why does EMMA HARDY MP need to collect and store personal data?
In order for us to deal with casework for constituents and to keep residents updated about campaigns and local issues we need to collect personal data. We are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
The lawful basis for processing casework data has been identified as public interest.
In terms of being contacted for marketing purposes/campaigning EMMA HARDY MP’s office would contact you for additional consent.
Will EMMA HARDY MP’s office share my personal data with anyone else?
We may pass your personal data on to third-party service providers contracted to EMMA HARDY MP’s office in the course of dealing with you, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only for the purpose they were provided. When they no longer need your data to fulfil this service, they will dispose of the details in line with our procedures. If we wish to pass your special categories of personal data to a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.
EMMA HARDY MP’s office contracts third parties to undertake work that involves our data: casework software maintenance, data entry, website hosting and maintenance, email management software and shredding. Our contractors are either EU based or based in countries deemed “adequate” by the EU for data protection terms. In all cases contractors and sub-contractors have signed contracts and/or terms and conditions which guarantee that appropriate technical and organisational measures are in place to protect the data.
Personal Data and the website of EMMA HARDY MP
When submitting sign up forms on this website, you may be asked for personal information. In each case, we will ask for your consent to use your information, and we will only use it for the purposes for which you provide it. Emma Hardy MP’s website is not intended for children and we do not knowingly collect data relating to children.
We currently collect and process the following information:
- Names and email addresses of individuals who submit this information in the ‘Sign Up’ form https://www.emmahardy.org.uk/contact/ to receive emails from Emma Hardy MP to receive news and updates about her Parliamentary work.
- Information from the contact form https://www.emmahardy.org.uk/contact/ in response to enquiries of casework support.
To Unsubscribe for the sign-up form
To unsubscribe from the Newsletter sign up form, you can do this using a contact form or clicking on the link at the bottom of https://www.emmahardy.org.uk/contact/ .
What are cookies?
Cookies are small text files that web servers give to browsers to store on users’ machines (computers, tablets or mobile devices). They enable the website to recognise requests as coming from the same browser. Cookies are designed to allow the website to recognise its users on subsequent visits, or to authorise other designated websites to recognise these users for a particular purpose. Cookies can be essential for the operation of an application or to improve the user experience. They can also be used to track user behaviour.
Information collected by cookies is classed as personal data.
For more information on cookies, their use and how to block them, you may want to visit www.aboutcookies.org.
You can set your browser to not accept cookies, but this may limit your ability to use the Services. You can also opt out of receiving interest-based ads from certain ad networks here (or if located in the European Union, here).
In your web browser (for example, Google Chrome, Microsoft Internet Explorer, Mozilla Firefox or Apple Safari), you can control which types of cookies you allow. Most browsers accept cookies automatically, but you can alter the settings of your browser to erase cookies or prevent automatic acceptance if you prefer. You can turn cookies on or off using your browser’s settings and you can also delete cookies and clear your browser’s cache (also known as your internet viewing history). Visit the ‘Options’ or ‘Preferences’ menu on your browser to change settings, and check the following links for more browser-specific information:
- Google Chrome: https://support.google.com/chrome/answer/95647?hl=en
- Microsoft Internet Explorer: https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies
- Mozilla Firefox: https://support.mozilla.org/en-US/kb/cookies-information-websites-store-on-your-computer?redirectlocale=en-US&redirectslug=Cookies
- Apple Safari: https://support.apple.com/en-gb/guide/safari/sfri11471/mac
The Information Commissioner has also provided guidance here: https://ico.org.uk/your-data-matters/online/cookies/
Third Party Links
This website may contain links to other websites, or embedded content from other websites. We are not responsible for the content or privacy practices of these websites.
How will EMMA HARDY MP’s office store my data?
Your information is securely stored at EMMA HARDY MP’s office.
Information submitted on the ‘Sign Up’ form on https://www.emmahardy.org.uk/ are securely stored on a Mail Chimp server. Any information passed on regarding casework is stored on our Parliamentary email server run by Outlook and Caseworker MP.
How will EMMA HARDY MP’s office use the personal data it collects about me?
EMMA HARDY MP’s office will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavor to keep your information accurate and up to date, and not keep it for longer than is necessary. EMMA HARDY MP’s office is required to retain information in accordance with the law, such as information needed for income tax and audit purposes.
How long will EMMA HARDY MP’s office keep my personal data?
How long certain kinds of personal data should be kept may also be governed by specific requirements and agreed practices. Personal data may be held in addition to these periods depending on individual needs.
In most cases personal data will be kept for no longer than 5 years. For sensitive cases involving child services, sexual /physical abuse and social services, personal data will be kept up to 7 years. A comprehensive list of sensitive cases can be acquired from EMMA HARDY MP’s office.
Under what circumstances will EMMA HARDY MP’s office contact me?
In order to process casework, it may be necessary to contact you in order to get further information from you or to feedback any responses we receive.
If you have provided consent to be contacted about local campaigns and news, we will contact you when required. You will always have the option of withdrawing consent.
MPs have a legal entitlement to your name and address from the electoral register, even where you have asked not to be contacted. This may be used when EMMA HARDY MP’s office wish to contact you to update you on a local issue or send you a local survey.
What Legal basis to process personal data does EMMA HARDY MP’s office have?
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
- Your consent. You are able to remove your consent at any time. You can do this by contacting email@example.com or filling out the form on https://www.emmahardy.org.uk/contact/ .
- Legal entitlement. MPs have a legal entitlement to your name and address from the electoral register, even where you have asked not to be contacted.
- Public task. This may be used where we process personal data in the public interest (which has a clear basis in law).
- Legitimate interests. We may contact you by post using this lawful basis, but we always ensure we balance your rights and freedoms against our proposed legitimate interest.
- If you are a member of the Labour Party, we may rely on this lawful basis to contact you, where it is defined within the Party’s Rule Book.
Can I find out the personal data that the EMMA HARDY MP’s office holds about me?
At your request, EMMA HARDY MP’s office can confirm what information we hold about you and how it is processed. If EMMA HARDY MP’s office does hold personal data about you.
Contact the data controller EMMA HARDY MP by using the details listed below if you would like this information.
What forms of ID will I need to provide in order to access this?
EMMA HARDY MP’s office accepts the following forms of ID when information on your personal data is requested: passport or driving licence.
Contact details of the Data Controller
|Contact Name:||EMMA HARDY MP|
|Address line 1:||House of Commons|
|Address line 2:||London|
|Address line 3:||SW1A 0AA|
|Address line 4:|
|Address line 5:|
|Telephone:||01482 219 211|
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
The details for each of these contacts are:
|Supervisory authority contact details||Data controller|
|Contact Name:||Information Commissioner’s Office||EMMA HARDY MP|
|Address line 1:||Wycliffe House||House of Commons|
|Address line 2:||Water Lane||London|
|Address line 3:||Wilmslow||SW1A 0AA|
|Address line 4:||SK9 5AF|
|Telephone:||01625 545 745||01482 219 211|
Document Owner and Approval
The Data Controller is the owner of this document and is responsible for ensuring that this record is reviewed in line with the review requirements of the GDPR.
Signature: Date: 20. 05.17
Change History Record
|Issue||Description of Change||Approval||Date of Issue|
|1||Initial issue||Emma Hardy MP||20th May 2017|
|2||Review of Website section||Emma Hardy MP||20th April 2021|